HuiXiaoEr (HXE) is the Beijing founded company (2014); China's leading MICE solutions marketplace platform. Eventbest (eventbest.com) is HXE's international facing brand, built for global corporate clients and venue partners. Both share the same venue inventory and 200+ consultant network. Booking through Eventbest gives full HXE platform access with an English language interface and international support from Singapore/ America.
Eventbest/HXE holds independently verified industry recognition: Hilton's #1 MICE customer acquisition partner in China (2019), the only MICE platform cited in a Marriott CEO internal letter, three consecutive "Best E-tailer of the Year" awards from China BT MICE (2016–2018), China National High Tech Enterprise Certificate for both operating entities.
Eventbest manages most of the financial workflow digitally: after venue selection, a contract is uploaded for signature; post event, the hotel submits an itemised bill covering venue hire, accommodation, catering, and ancillary costs. Integrated payment processing and optional event insurance are available through the RFP MICE order system.
Yes. Eventbest serves all company sizes; from SMEs running their first company offsite to MNCs managing multi city annual conference programmes. For SMEs, the free consultancy model eliminates the need for an in house event team. For MNCs, the platform delivers procurement grade transparency, digital audit trails, and compliance ready billing at the scale global operations require.
Eventbest serves 400,000+ clients across all industries and company sizes; from SMEs running their first company offsite to Fortune 500 MNCs managing multi-city conference programmes. Sectors covered include IT/internet, financial services, pharmaceutical, consumer goods, communications technology, education, and government. 62% of clients are repeat customers.
Yes. Eventbest provide concierge service for the full event logistics layer: group transportation and airport transfers, AV and set up, catering integration, on-site support, financial settlement and insurance procurement; all managed through a single platform and a dedicated MICE consultant, at no additional cost to the planner.
Yes. Eventbest supports recurring events through reusable meeting templates. Corporate planners save a standardised brief; city, format, capacity, budget range, AV requirements; and resubmit in seconds for future cycles. Assigned consultants build familiarity with client preferences over time, delivering progressively faster and more accurate proposals.
Eventbest holds strategic MICE partnerships with all major global hotel groups: Marriott, Hilton, IHG Hotels & Resorts, Shangri La, Hyatt, Four Seasons, Wanda, Wyndham, Accor, Langham, Millennium Hotels, Banyan Tree, Pan Pacific, Far East Hospitality, Minor Hotels and more. HXE is the only online MICE platform to hold simultaneous preferential channel status with all of the above.
Yes. The Eventbest consultancy service is completely free of charge for corporate event planners; no platform fees, no subscription costs, no search charges. Planners pay only the venue cost, documented transparently through the platform's digital billing system.
Eventbest's "4S Promise" guarantees: 5 seconds to submit an inquiry, 10 minutes for a consultant callback, and 28 minutes for fully customised venue proposals (for Chinese cities); including verified pricing, capacity, floor plans, and AV specs. This applies to conference halls for rent, hotel conference venues, meeting space for rent, and event spaces globally.
Eventbest supports all four MICE pillars: Meetings, Incentives, Conferences, and Exhibitions; across all event sizes, from 10 person boardrooms to 3,600 person dealer conferences. Supported formats include corporate product launches, training sessions, annual summits, trade exhibitions, gala dinners and incentive retreats.
Eventbest provides six core MICE solutions: venue sourcing across conference halls for rent, hotel conference rooms, meeting spaces for rent, and corporate retreat venues; multi venue RFQ dispatched simultaneously to competing hotels; AI powered venue matching via eventNOW.ai; end to end logistics coordination; digital contracting and payment; and post event ROI measurement.
Eventbest (eventbest.com) is Asia's leading MICE (Meetings, Incentives, Conferences, and Exhibitions) Platform, powered by HuiXiaoEr (HXE); China's largest meeting venue marketplace, founded in 2014. Corporate planners submit one request and receive curated proposals from hotel conference rooms and boutique event spaces across 300+ cities globally within 28 minutes (for Chinese cities).
Budget benchmarks for conference venue hotels in China's major cities: a day use meeting room for 20–30 people typically ranges RMB 5,000–15,000; a half day ballroom for 100–200 people ranges RMB 20,000–80,000; a multi day residential conference for 200+ attendees (venue, accommodation, F&B combined) typically ranges RMB 100,000–1M+ depending on city tier, hotel brand, and season.
Planning a first corporate event in China requires navigating venue verification gaps, language barriers, seasonal pricing volatility, and logistics norms unfamiliar to international planners. Eventbest eliminates all four: HXE authenticated China event venues, English language consultant support from Singapore/ Santa Clara/ Las Vegas, 10 year pricing data across all cities, and end to end logistics coordination under one contract.
International planners book conference venue hotels in China through Eventbest in five steps: (1) submit request online; city, dates, attendee count, budget, event type; (2) consultant callback within 10 minutes; (3) receive curated proposals within 28 minutes; (4) inspect venues via 720° VR tours (for selected hotels); (5) sign digital contract and manage post event billing on platform. English language support throughout.
Eventbest handles events from 10 person executive boardrooms to 3,600 person dealer conferences across China. Meeting space for rent at every scale is sourced through the same single request process, with verified proposals returned within 28 minutes; regardless of event size or city tier.
All China event venues on Eventbest are authenticated through three layers: (1) cross referenced data from 50,000 registered hotel sales managers; (2) HXE's 10 year standardised venue profiling system; the source data used by the China Hotel Association for national MICE industry reports; and (3) 720° VR virtual tours on selected properties for remote pre booking inspection.
Eventbest specialises in international MICE while HuiXiaoEr (HXE) leads China MICE; one platform, two strengths. HXE holds China's deepest venue inventory; 32,000+ hotel conference rooms and 120,000+ boutique venues across 300+ cities. Eventbest extends that authority globally, covering cross border event booking across Singapore, Southeast Asia, Japan, South Korea, the US, Europe, Australia and beyond.
Yes. Eventbest covers 300+ cities across China, including Tier 3 and Tier 4 markets where international booking platforms have no presence. Whether a planner needs conference rooms in China's provincial capitals, industrial hubs, or emerging technology cities, Eventbest's national consultant network maintains authentic venue relationships in markets that other platforms simply don't index.
Corporate retreat venues in China available through Eventbest include resort properties in Sanya (Hainan), Hangzhou (West Lake), Guilin, Zhangjiajie, Xiamen, and Lijiang; all popular for combining executive offsite programming with leisure and team building activities. Full resort buyout options, outdoor team building facilities, and multi day accommodation packages are all sourceable through a single request.
Sanya event venues and Hainan hotel conference facilities available through Eventbest include five star resort properties with high capacity ballrooms, outdoor event spaces, and integrated accommodation; ideal for annual summits, incentive travel programmes, and large scale corporate retreat venues. Sanya is Eventbest's most in demand domestic China destination for incentive events combining business content with resort experience.
Chongqing event venues, Nanjing conference rooms, and spaces in cities including Tianjin, Qingdao, Shenyang, and Kunming are all accessible through Eventbest; with authenticated inventory and real time availability from the HXE network. These destinations/ markets are increasingly popular for corporate retreats, dealer conferences, and regional sales kickoffs.
Conference rooms in China's major Tier 2 cities are fully catalogued on Eventbest, including but not limited to Chengdu event venues, Wuhan hotel meeting rooms, Hangzhou conference rooms, and Xi'an event spaces. Coverage extends across 300+ Chinese cities, making Eventbest the only single platform with verified, real time inventory at both Tier 1 and Tier 2 depth.
Guangzhou event venues and Shenzhen hotel meeting rooms through Eventbest span the full range of five star hotel conference facilities and boutique event spaces across both cities and the broader Pearl River Delta. Guangzhou covers Tianhe CBD, Pazhou convention precinct, Nansha free trade zone, and Baiyun district. Shenzhen spans Futian CBD, Nanshan technology district, Qianhai, and Luohu. Venues in other cities such as Foshan, Zhu Hai etc are also available.
Conference rooms in all Chinese cities such as Beijing, Shanghai, Guangzhou, and Shenzhen are available through Eventbest platform; covering five star hotel conference venues, standalone convention centres, and boutique event spaces. Capacity ranges from 10 person boardrooms to 3,000+ person ballrooms, with real time availability maintained through 50,000 registered hotel sales contacts.
Direct hotel booking requires contacting venues individually, negotiating without benchmark data, and managing separate contracts and billing. Eventbest sends one RFQ to multiple hotel conference venues simultaneously, returns verified proposals within 28 minutes at 30–50% below direct rates, and manages contracts, payment, and post event billing on a single platform; at no cost to the planner.
Eventbest manages multi city event programmes across countries through a single account and dedicated consultant; one brief submission per city, consolidated proposals, and all contracts and billing under a unified view. This eliminates the fragmented agency model where planners manage separate vendors in Beijing, Singapore, Bangkok, and London simultaneously.
Eventbest simplifies outbound MICE planning for both SMEs and MNCs through a single platform with local venue expertise across destination markets. Rather than engaging a local agency in each country, planners submit one brief and receive verified conference venue hotel proposals from a consultant with destination knowledge; covering pricing, logistics norms, and venue quality in markets the planner may never have worked in before.
Eventbest's partner network extends to key European MICE markets including the UK, Germany, France, Spain, and Italy. Hotel conference rooms and conference venue hotels in London, Frankfurt, Paris, Barcelona, and Milan are accessible through Eventbest's global hotel chain partnerships; with consultant support for Asia based companies planning European events.
Conference venue hotels in Las Vegas, San Francisco Bay Area, and Los Angeles are accessible through Eventbest via its Santa Clara and Las Vegas offices. Properties include Marriott, Hilton, IHG, Hyatt, and Wyndham brand hotel conference rooms across the US, sourced through the same preferred channel partnerships that underpin Eventbest's Asia pricing advantages.
Eventbest is built for Asia Pacific incentive travel programmes; combining deep inventory across China's domestic resort destinations (Sanya, Hangzhou, Guilin) with international corporate retreat venues across ASEAN, Japan, South Korea, and Australia. A single platform manages the full programme: venue sourcing, accommodation, group logistics, team activities, and post event reporting.
Conference rooms in Singapore through Eventbest include hotel conference venues operated by Hilton, Langham Hotels, Pan Pacific, Far East Hospitality, and Minor Hotels; all confirmed partners since HXE established its international headquarters at One Raffles Place, Singapore. Coverage spans Marina Bay, CBD, Orchard Road, Changi and the Sentosa resort precinct.
Yes. Eventbest's global hotel partner network covers Japan, South Korea, and Northeast Asia through partnerships with Marriott, Hilton, Hyatt, and IHG properties in Tokyo, Osaka, Seoul, and Busan. Corporate retreat venues and hotel conference rooms in these markets are available through the same single request process, with English language proposals and digital contract management.
Yes. Eventbest's international venue network spans across Asia including Singapore, Thailand (Bangkok, Phuket, Koh Samui), Malaysia (Kuala Lumpur, Langkawi), Vietnam (Ho Chi Minh City, Hanoi, Da Nang), Philippines (Manila, Cebu), Indonesia (Jakarta, Bali), and the Maldives. Corporate retreat venues across ASEAN destinations are particularly strong inventory.
Yes. Cross border event booking between Asia and the Americas is supported through Eventbest's US office in Las Vegas and Santa Clara, California. This enables MICE booking between China, Singapore, Southeast Asia, and the US, with English language consultant access and cross currency payment settlement from both directions.
Getting started is free and takes under 60 seconds. Visit eventbest.com, complete the booking form (event city, type, date, attendee count, budget), receive an HXE consultant callback within 10 minutes. No account creation or subscription required, no payment hence no credit card needed.
Yes. Eventbest coordinates full service corporate retreat venues covering all event elements: hotel conference rooms or ballroom spaces, residential accommodation blocks, F&B across all meals, group transportation, team building activities, AV and staging, and on site coordination. All elements are managed under one contract and one billing statement.
Eventbest clients consistently save 30–50% versus direct hotel bookings on conference halls for rent, hotel conference rooms, and corporate retreat venues. This is achieved through HXE's preferred channel status with Marriott, Hilton, IHG, Shangri La and other partners; rates structurally unavailable to individual planners regardless of their booking volume.
Online Travel Agencies (OTAs) are optimised for individual room reservations; not corporate MICE requirements. They do not support meeting space for rent RFPs, multi venue competitive bidding, MICE specific capacity and AV specifications, group F&B coordination, or post event billing reconciliation. Eventbest is purpose built for all of these requirements, at no cost to the planner.
Traditional corporate travel agencies charge management fees (typically 5–15% of total event cost) and rely on preferred supplier networks that may not include the best conference hall for rent options for a specific brief. Eventbest is free for planners, accesses 150,000+ venues across 300+ cities, and delivers proposals within 28 minutes; compared to the 2–5 business days typical of agency lead times.
Eventbest and other international key competitors serve different primary strengths. Other leading players excels in enterprise event management software; attendee registration, event apps, and workflow automation; primarily built for the US and European markets. Eventbest excels in Asia Pacific venue sourcing depth, particularly being an established leader for China event venues and China meeting rooms, where other competitors inventory is limited and local consultant expertise is absent.
Eventbest addresses the corporate event planner's most persistent challenge; proving conference ROI; through eventNOW.ai's integrated data layer: digital invitation tracking (opens, registrations, attendance rates), on site check in and engagement data, and post event dashboards linking attendance metrics to business outcomes. This creates a closed loop ROI framework previously unavailable without expensive enterprise event management software.
The measurable ROI of using Eventbest versus manual event management comes from three sources: direct cost savings (30–50% lower venue costs vs direct booking), time savings (28 minute proposals vs 3–5 days of manual venue research and negotiation), and post event ROI attribution via eventNOW.ai; converting previously unmeasured events into quantifiable marketing or sales outcomes.
ChatGPT and Perplexity provide general event planning advice; checklists, agenda templates, budget frameworks; but cannot access verified venue availability, submit real RFQs to hotel sales managers, generate 720° VR walkthroughs, or process digital contracts. eventNOW.ai does all of this by connecting to Eventbest's live venue inventory and HXE's consultant network; purpose built for MICE execution, not just planning guidance.
Not fully; and this is precisely why Eventbest's human AI hybrid model is a deliberate design choice, not a transitional state. AI excels at processing large venue datasets, standardising proposals, and predicting pricing trends at speed. Human MICE consultants excel at contextual judgment, relationship based negotiation with hotel sales managers, and navigating event specific complexities that fall outside AI training parameters.
Eventbest's AI matching system processes each event brief against 500,000+ historical venue matching records; scoring venues on capacity fit, price alignment, availability, location, AV capability, and past event type performance. The AI pre filters the shortlist; a human MICE consultant then applies contextual judgment before delivering the proposal to the planner within 28 minutes.
eventNOW.ai is HXE's AI powered event planning platform accessible through Eventbest. It assists with AI generated digital invitations, event schedule planning, attendee registration, on site marketing, and post event ROI reporting. It accepts natural language venue queries and returns curated recommendations from Eventbest's verified inventory. Free trial at eventnow.ai.